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Why citing and referencing are important

Correct citing and referencing is an important academic skill. It demonstrates that you have read widely and have gathered evidence to support your arguments.

What is citing and referencing?

Citing means noting in the text where you quote, paraphrase or use an idea from someone else. Referencing means creating a list of the sources you have cited. 

Find out what citing and referencing are and the nuts and bolts of how to use them to avoid plagiarism. Think about the types of information needed to create a reference and how to put it together to cite and reference consistently.

• ÐÓ°ÉÂÛ̳ does not have a single standard method for citing and referencing. 
• Departments have different requirements so it is very important to check your student handbook or ask your academic supervisor to be clear on what is expected for your assignments and dissertation.
• Check which method you are required to use, footnotes or the in-text author-date (Harvard) method.  
• Then you will need to use a single citation style to format your citation in your footnotes or reference list. 
• If your department has not specified the method and style then it is your choice. The emphasis is on consistency and not mixing methods and styles. Choosing a specific style will make it easier to find and follow rules for each reference. 
• Ask in your department or check your Moodle pages. Looking at sample dissertations from your departments is useful. See .

If you are citing generative AI tools in your assessed work, please do so ethically and responsibly. You should read the latest . Academic departments may diverge from the School policy, so you should check your department’s position on the use of generative AI in assessed work.

The main citation styles used at ÐÓ°ÉÂÛ̳ have already developed guidance for how to cite generative AI tools in the body of your assessment and in the bibliography or reference list. We provide examples of how to cite generative AI tools according to a) APA, b) Chicago, c) Harvard, and d) OSCOLA. We also subscribe to , the accompanying website to the textbook, which includes guidance on citing generative AI in various citation styles.

APA

- and they have been included in Cite Them Right.

Example in-text citation: When prompted with “Is the left brain right brain divide real or a metaphor?” the ChatGPT-generated text indicated that although the two brain hemispheres are somewhat specialized, “the notation that people can be characterized as ‘left-brained’ or ‘right-brained’ is considered to be an oversimplification and a popular myth” (OpenAI, 2023).

Bibliography: OpenAI. (2023). ChatGPT (Mar 14 version) [Large language model]. .  

Chicago

The in an FAQ from earlier in 2023, which has also been included in Cite Them Right.

Example in-text citation (footnote): 1. Text generated by ChatGPT, OpenAI, March 7, 2023, .

Example in-text citation (author-date): (ChatGPT, March 7, 2023). Bibliography: OpenAI. “ChatGPT.” Accessed August 18 2018.

Harvard

Cite Them Right suggests that if generative AI material is available online, you can cite it as an electronic version of a source (such as an artwork or article), but otherwise, if the AI’s end product (for example use of ChatGPT in conversation) is only available to you, cite this as a personal communication and include a description of the AI-generated material in your in-text citation.

In-text citation (example A): The AI-generated flower (Shutterstock AI, 2023)

Bibliography (example A): Shutterstock AI (2023) Photo of pond with lotus flower [Digital art]. Available at: (Accessed: 31 March 2023).

In-text citation (example B): When prompted by the author, ChatGPT responded with a ‘definition of academic integrity’ (OpenAI ChatGPT, 2023).

Bibliography (example B): OpenAI ChatGPT (2023) ChatGPT response to John Stephens, 2 April.

OSCOLA

OSCOLA was last revised in 2012 and is due to be revised again in Spring 2024. It is likely that the new guidance will cover citing generative AI. In the short term, you could consider the , for example:

Footnote: OpenAI ChatGPT response to prompt ‘what is the law in the UK regarding offensive online communications?’ (27 April 2023). Bibliography: OpenAI ChatGPT, ChatGPT response to author accessed: 27 April 2023.

•  is a website which contains advice on how to reference different resources, in a range of styles and provides a tutorial on citing and referencing practice.
• Reference management software can help you cite and reference consistently. Use software to collect, store and organise your references as you research. Then you can insert your citations using the software and build your reference list as you write your assignment.  
• The most commonly used software at ÐÓ°ÉÂÛ̳ are:  and .  
• Your  can assist you in using the software.

Keep track of references and site more consistently. This video contains advice on developing a system to keep track of what you read. It also recommends some websites which can help with referencing and introduces some software tool that can help with consistency.

See examples of what references should look like in a range of styles as well how to format quotes in your writing.

Test your referencing knowledge with our short quiz. Answer 4 questions on good referencing practice which help answer some of the most common questions students ask about referencing.

 provide additional materials and guidance on writing including .

in Moodle has ÐÓ°ÉÂÛ̳ guides to online referencing software.

If you have any referencing questions get in touch with your department librarian to discuss.