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Hourly-paid staff

Hourly paid staff

Information for Department of Media and Communications hourly-paid research, teaching and support staff 

1) Setting up your contract

Step 1

Please submit the required information to the relevant webform below. 

New contract (Research)

New contract (Research)

  • Submit your details below for your contract to be issued
New contract (Teaching)

New contract (Teaching)

  • Submit your details below for your contract to be issued
New contract (Admin)

New contract (Admin)

  • About you
  • About your immigration status


Step 2

On completion of Step 1, a new contract request form will be emailed to the ÐÓ°ÉÂÛ̳ Hourly Paid Team by a member of the Department’s professional services staff. You will not be included in this email.

Step 3

You will receive an email from ÐÓ°ÉÂÛ̳’s HR Division within 5 working days. If you are not currently employed at ÐÓ°ÉÂÛ̳, you will be required to undertake a Right to Work Check before you are issued a contract. If you do currently work at ÐÓ°ÉÂÛ̳, your contract will be emailed to you straightaway. Once you have been issued a contract, you should sign and return this contract, after which you can begin work.

If you begin working before you have completed a Right to Work Check and/or returned your signed contract you cannot be paid. Please explain this to your line manager if they ask you to start working before your contract has been returned.

2) Getting paid

Step 1

On the last working day of the month you have worked, please download a timesheet and submit to the relevant webform below.

 (xls)

Researcher timesheet submission

Researcher timesheets

  • Submit your monthly timesheet below
  • Is the file named in the correct format? SURNAME_Firstname_month_year (e.g. BLOGGS_Jo_April_2020)
Teaching / Admin timesheets submission

Administrator timesheets

  • Submit your monthly timesheet below
  • Is the timesheet file named in the correct format? SURNAME_Firstname_month_year (e.g. BLOGGS_Jo_April_2020)

 

Sections you may need help with:

  • Payroll Ref/Employee Number and Post Number: You can access this information here. Just enter NEW if you do not have either. Remember you need to use the Post Number for the post you are claiming hours for.
  • Authoriser's Payroll Ref: Please ask your Line Manager for their Payroll Reference / Employee Number and note it for future timesheets. If they do not know it, please direct them here.

Step 2

Your timesheet will be emailed to the ÐÓ°ÉÂÛ̳ Payroll Team by a member of the Department’s professional services staff. This email will be sent on or before the relevant , with you and your Line Manager cc'd.

Step 3

You will be paid on the last working day of the following month (e.g. hours worked in April are paid at the end of May).

Important

HR will instruct you to email your Line Manager with your timesheet in order to be paid. The Department of Media and Communications asks you to follow the above procedure instead, which is a more reliable method to ensure payment.

3) Who to contact with questions

If you have questions about your contract, please email hr.pay.hourly@lse.ac.uk (cc’ing your Line Manager and one of the below email addresses).

If you have questions about your pay, please email fin.div.payroll@lse.ac.uk (cc’ing your Line Manager and one of the below email addresses).

 

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